Using Gmail - The ultimate productivity guide!

Gmail has been updated once again and this time, they are allowing users to fetch the emails from external email accounts. This is done through the POP accounts and unfortunately all the users are not blessed with this new feature. They’ll be getting this feature slowly and steadily. Now, I’ll discuss the importance of this feature and why it was required the most and apart from that I’ll be giving you the tips and tricks of managing the Gmail account and how one can make emailing more productive by following these tips.
We all understand that emails are part of our lives and its management is equally important. In fact, it’s been observed that people who can manage emails well, get fast promotions! (Oh my, I did rocket science and have come up with this conclusion..he he Just trying to be funny, don’t expect any promotion after applying these tips :p).

1. Making use of labels : Well, the good thing about Gmail is that it uses the labels instead of folders (although, the concept is similar) and I’ve noticed that many users, just don’t use labels as they don’t know the concept of labels. Creating the label is very simple and you can simply create a new label, by selecting the message and then under the MORE ACTIONS… menu, select New Label. For e.g. for any official email, I simply apply the label OFFICIAL or for any personal email, I keep ready the PERSONAL label.

2. Using Archive : Well, it is always said that one must keep the inbox clean as that increases the productivity and that’s why from the day one, make sure that you apply the Label on the emails and then archive them. This way you’ll be able to keep the inbox free from the emails and you’ll be able to always go through those emails through labels.

3. Creating Filters : Again, keeping the inbox clean is important but it can be hectic when you receive lots of emails in a day. But, creating the filters can make the life simple. It is exactly similar to RULES in Outlook. Anyway, to create the rules, simply go on to Create a Filter just next to the search box buttons on top of Gmail and creating the rules are quite simple and self explanatory, just remember one rule and that is your idea is to keep the inbox clean!

4. Keyboard Shortcuts : There are many keyboard shortcuts which can certainly make things fast and I suggest everyone to go through this list of Gmail shortcuts and apply them slowly and steadily and I’m sure that you’ll stop using mouse after wards.

5. Keep all mails in Gmail : With the release of new feature, users can now download emails from other email accounts into their GMail account and with the existing feature, users can always show as if they are sending email from a different email account. In order to achieve this, simply go to SETTINGS and then ACCOUNTS tab and then follow the on screen instructions.

Well, here are some of the tips, do you have any other productive tip to share it with everyone, then feel free to comment.

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