There are cases when we want to Sync e-mail accounts between our computers. So, here are the steps which will help you shift your e-mail box from one computer to another computer of yours.
Instructions for ThunderBird : Terence Chang has given good description including images on how to Sync ThunderBird Profiles between two computers. This will also move the plug-ins which you may have installed in ThunderBird. So, you don’t have to worry about that too!
Instructions for Microsoft Outlook :
1. Export the Mailbox File from MS Outlook : Click on File -> Import and Export -> Select Export to a file -> Click Next -> Select Personal Folder File (.pst) -> Click Next -> Select Personal Folders in the tree (Top on the list) -> Tick Include Sub Folders –> Click Next -> Select the location where the back needs to be saved (most likely Desktop) -> Click Finish.
Here are the Step by step images for the exporting of PST file :
2. Move the file to other computer : Move the backed up file to the other computer either using the CD or DVD. If you have lots and lots of e-mails in outlook then the file size can be huge. So you may need a DVD too.
3. Import the Mailbox file in Outlook : Click on File -> Import and Export -> Select Import from another program or File -> Click Next -> Select Personal Folder File (.pst) -> Click Next -> Locate the Backup file -> Click Next -> Click Finish.
Here are the images for the step by step instructions :
This will import each and everything in the outlook of your other computer. It will import, Contact, Inbox items, Calendar and all those things which are under personal folders.
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Great tips on exporting outlook, I am not a big fan of outlook, but you just made the job easier. ;-)
thanks!
Thanks for the appreciation. Your work and instructions for thunderbird were just awesome. It gave me the idea of posting the instruction for Oulook :)
Good article on backup and restore of the PST (and it worked just fine for me). However, how do you actually move the e-mail accounts. I have gone through what you have described here while moving my Oulook to a newly built pc. But the e-mail accounts do not seem to be included. I could re-enter them, but I have misplaced the password (don’t have any need to use it again once Outlook is set up).
Any help on this would be appreciated.
Thanks in advance!